Meeting+Notes+8-12-10

Welcome/Introductions

Review of Bookroom Responsibilities
 * study best practices regarding bookroom organizational structures
 * assist in inventorying, leveling and organizing books/resources in current bookroom(s)
 * assist in purchasing, leveling, and shelving new books and materials
 * assist in developing a plan for sustaining the bookroom(s)

Bookroom Money
 * Each building will have a total of $5,000 ($10,000 for Barrington) to spend on the bookroom for the 2010-2011 school year
 * Question: Money for principals/building needs?
 * Bookroom coordinators and teacher leaders were in agreement that bookroom monies for this year would be used for books, supplies, materials, etc. that are needed to continue to upgrade bookrooms
 * Bookroom coordinators will look at their inventory and see where there still are holes for levels, fiction, nonfiction, etc. and then work with grade level teams to help select books to be purchased for bookrooms
 * Funds for bookrooms this year were reduced due to budget constraints and so all of the funding will be needed to support bookroom needs
 * Totals for each building for the 2010-2011 school year are:
 * Barrington Total $14,300 (last year's remaining funds=$4,000; this year's funds=$9,900)
 * Greensview Total $5,338 (last year's remaining funds=$338; this year's funds=$5,000)
 * Tremont Total $5,071 (last year's remaining funds=$71; this year's funds=$5,000)
 * Wickliffe Total $5,270 (last year's remaining funds=$270; this year's funds=$5,000)
 * Windermere Total $6,280 (last year's remaining funds=$1,280; this year's funds=$5,000)

Parameters for spending (not inclusive)
 * baskets
 * supplies
 * furniture
 * sets of 6-12 books (if grade levels are departmentalizing, this parameter may need to be adjusted)
 * white boards
 * stickers
 * labels
 * big books, magazines, audio books, audio devices

Budget for year - process for filling out requisitions
 * See example
 * contact Cindy Teaff with any questions

Time for sharing bookroom resources
 * bookroom coordinators will work with their building principals and literacy coordinators to structure times to share resources and materials available in the bookroom

Peggy and Lisa (9:30-10:30)
 * Peggy and Lisa shared needs that their students have and how work in the bookrooms could help them prepare for their work beyond school; learning about the world of work is something that these young people must be taught; students need skills broken down in a real setting to learn what working in the real world is all about
 * A job coach has been hired (Matt Wion) and he will come to any bookroom that has an interest in having high school workers; Matt is in charge of making sure that all runs smoothly
 * they have mapped out 2 days (afternoon 1:00-2:45) per week that students would be available
 * Contacts include
 * Peggy Moore - (coordinator) pmoore@uaschools.org
 * Lisa Palm - (Intervention Specialist) lpalm@uaschools.org
 * Matt Wion - (Job Coach) mwion@uaschools.org

Steps
 * contact Peggy Moore at pmoore@uaschools.org if you are interested in setting up a time with Matt to organize so
 * once there is a plan for work, Peggy will contact the building principal to explain process and ask permission for the service to be performed at the building level

Talking Points for Bookroom
 * reminder to share and use the UA Leveling Chart
 * Julie and Kate will make copies of the UA Leveling Chart for each teacher and send them to the bookroom coordinators
 * check in and check out procedures (Angie is going to try and make a poster for procedures for checkin/checkout on the computer and she will share what she comes up with)
 * inventory - Annette is willing to help anyone who needs it with their Intelliscanner
 * 6-12 copies per book vs. class sets (we are adhering to the idea that the bookroom is storing 6-12 copies of each book title; for example, in intermediate grades, departmentalization, kindergarten - sometimes more copies are needed; more copies may be stored if the intent would be for book clubs and/or guided work and NOT whole class book studies on a continual basis