2009+Meeting+Minutes

Members Present: Angi, Angie, Annette, Katie, Julie, Kate
 * 9-25-09**

12:15 Welcome & Introductions

12:30-1:30 Kimberly Jenkins' presentation/questions from Bookroom Coordinators
__Contact information__: 513-633-5408 kimberley.jenkins@pmhpub.com

-representing Rigby, Steck-Vaughn and Great Source -Kim will provide us with a correlation chart 3816_R_LeveledChart.pdf

-numbers on the back of Rigby books are Rigby numbers - must be correlated to other systems -Kim will provide us with a Rigby Benchmarking kit for review -when you order a 6 pack of books, it also comes with a teacher resource tool that outlines the lesson and teaching points

__PM Plus__ (Rigby) -updated books for students -leveled from 1-25; bridge books leading to chapter books -books focused on guiding readers and gradual release

__PM Collection__ -up to level 30 -introduce science and social studies themes -introduction of table of contents, chapters

__PM Stars__ -took some of the original characters from the older books and reworked them -50% science and 50% social studies; 50% fiction and 50% nonfiction

__Chapter Books__ -come with ebooks and resources online -level 16-24 -some characters repeat in different stories

__Science Readers/Math Readers/Social Studies Readers__ (some of these are part of the photo series) -level 1-second grade (16 or 18?) -great pictures -books include a table of contents

__Platinum Series__ -newer series -different stories

-pre-k through 5th grade
====-incorporates different types of writing through books (books include examples of the 6 Traits of writing)==== ====-every level includes a teacher resource book (more extensive version) that can be purchased for an additional cost==== ====-in the back of each student book, there is a note section with information about the lesson plan about the specific story====

-similar to Sails series
====-science and social studies focus; fiction and nonfiction====

-turn and learn books
====-matched a fiction and nonfiction by flipping over the same book - one side of book is fiction, one is nonfiction==== ====-older Parrot books the leveling is not consistent; new Parrot books (turn and learn) leveling is pretty good==== ====-designed to get boys to become interested in reading; used the same art used in computer games to create the illustrations====

====2:00-3:00 Introductions and Greg Shannon's presentation/questions from Bookroom Coordinators====

-Greg will turn around a quote
====-From that quote, the purchase will be made with the P.O.====

-K-8 Balanced Literacy, Content Areas
====-Automatic 30% off orders (Green Price represents 30% off)====

-CC: CoverCraft - guaranteed hardback
====-p. 2-3: Online Customization - search for exactly what you need====

-p. 58-59: Lucy Calkins Units of Study, Linda Hoyt
====-p. 61: Writing related Collections (6 Trait Power Write)==== ====-p. 63: Independent and Guided Reading sets (you can pick out individual titles)====

__Content Area Books__
====- Primary - guided reading content area books (red - emergent, green - )====

- Trade Books - some in audio versions as well
====-Teacher Resource Books & Student Workbooks - strategies and skills====

Information from Teacher Created Materials
====-Time for Kids Nonfiction Readers and Exploring Nonfiction====

-Early Childhood Themes
====**Bookroom Coordinators will figure out if schools have any of these kits - we think some were purchased a few years ago====

-Suzann Wittig is our sales rep
====-Kate and Julie met with her a few weeks ago. She was supposed to drop off materials for us to preview. We will follow up with her.====

Thoughts about presentations to schools
====-Bookroom Coordinators will help spread excitement about the bookroom process by giving away some free books provided by Perfection Learning.==== ====-Bookroom Coordinators will share how the money was divided up among schools (see wiki for details).====

Update from each coordinator
====Greensview - existing bookroom has been inventoried and up and running; the intermediate bookroom is being inventoried, labeled and shelved; waiting for shelves to be put together==== ====Windermere - physical space is cleaned up; books that were ordered at the end of last year have been leveled (F&P and DRA), beginning to inventory all books; grade levels have been invited to visit the bookroom and help weed out books that no longer belong in the bookroom==== ====Tremont - waiting for shelves to be put together; all of the 3-5 books have been inventoried and leveled; three sections have been created fiction, nonfiction (by content area), and biographies; K-2 exists as it has in the past====

Wickliffe -
====Barrington - building is under construction; primary bookroom has a temporary set-up; preliminary stages of creating an inventory of books====

IntelliScanner - Annette
====-Annette shared information about the Intelliscanner; she ordered one and will play around with it and let us know what she finds====

Junior Library Guild - Angie
====-The Junior Library Guild is having a warehouse sale October 2-4; they are hard bound books for $5 (typically $20 books)====

-People can subscribe
====-Julie and Kate will find out how much a subscription costs====

Extra books from Greensview - Julie and Angie
====-extra books should be sent to Julie and Kate and we will do a book swap====

1. See above
====2. Bring titles/copies of books that you may want to donate or discard so that other people can share their views and we can make a collective decision about specific titles.==== ====3. The group plans to meet again in November (after Thanksgiving) - we will meet at Tremont and discuss the Intelliscanner and a method for making labels by merging Excel and a Word document====

Meeting #3 Burbank Library December 15th, 2009 8:15 - 11:00 am

__**Agenda**__ Here  are the answers to our questions: 1. Would the software work if we used  it through the server? No- it operates locally on a machine. 2. Can we  have the software/"dashboard" installed on more than one computer? Yes,  we could be an additional site license for approx. $40. 3. Are we able  to import an Excel spreadsheet that has already been created for an  inventory? Yes, the original Excel spreadsheet needs to be saved as a  Tab-Delimited file (one of the choices when you "save as") then when the  Intelliscanner dashboard is open, choose File, import Tab-Delimited  file. He also could talk someone through how to match a list of barcodes  to the books that are in the spreadsheet/database that has already been  created. 4. Could we get a discounted price on multiple scanners? Yes,  he would give us an educational discount and if we would buy 4-5 of them  (as one order, not separate, either by P.O. or credit card), the  discount would be 20%. I told him that Kate Drugan would be the person  to contact him about placing an order (lucky you Kate!) and he said that <span style="font-family: 'Lucida Grande',helvetica,sans-serif; font-size: 11px; line-height: normal; white-space: pre-wrap;"> if you want a quote or need other info. in writing, if you e-mail <span style="font-family: 'Lucida Grande',helvetica,sans-serif; font-size: 11px; line-height: normal; white-space: pre-wrap;"> info@intelliscanner.com, it goes straight to him. Their phone # is <span style="font-family: 'Lucida Grande',helvetica,sans-serif; font-size: 11px; line-height: normal; white-space: pre-wrap;"> 1-800-550-5470. <span style="font-family: 'Lucida Grande',helvetica,sans-serif; font-size: 11px; line-height: normal; white-space: pre-wrap;"> <span style="font-family: 'Lucida Grande',helvetica,sans-serif; font-size: 11px; line-height: normal; white-space: pre-wrap;"> <span style="font-family: 'Lucida Grande',helvetica,sans-serif; font-size: 11px; line-height: normal; white-space: pre-wrap;"> <span style="font-family: 'Lucida Grande',helvetica,sans-serif; font-size: 11px; line-height: normal; white-space: pre-wrap;"> 2. <span style="font-family: arial,helvetica,sans-serif; font-size: 13px; line-height: 19px; white-space: normal;">Annette will post the link to the scanner and barcodes: Intelliscanner Mini: [] Custom asset tags: []
 * Book swap/Donation
 * IntelliScanner presentation by Annette
 * 1) Annette will call the company and ask our questions 1/5/10: Just was able to connect with Byron at Apparent Corp. about the Intelliscanner Mini.


 * Bookroom Balance sheets
 * Teacher Created Materials - Reader's Theater
 * Next Steps/Future Meeting
 * 1) Kate & Julie will take the Rigby Reading Levels Chart and print in color and blow them up poster-size for each building's bookrooms
 * 2) Buy IntelliScanner for 4 buildings (not Tremont)
 * 3) Choice LIteracy - site license, or individual license for bookroom coordinators
 * 4) Create a page of best resources - post links to blogs and sites (choice literacy)
 * 5) Call TCM lady to come in from 3-4 sometime to purchase Reader's Theater

-Julie and Kate will provide Bookroom Coordinators with the DRA Royalties Graph and talking points to discuss rationale behind the DRA money possibly diminishing and going away.
 * Meeting 6-11-09**

-Our group looked at slides representing bookrooms from UA and beyond.

-each bookroom coordinator filled out a brainstorming sheet related to strengths, needs, building goals. See below:

Tremont -Annette is going to talk with Tom about expanding the current book room -She will need shelving -Annette will move books in other locations to the one main location -She will begin to inventory current resources
 * Next Steps:**

Barrington -Katie will talk with Pam and find out if they are putting their two bookrooms together, what the space looks like and how big it is -Katie will find out the timeline for when the space will be available

Wickliffe -Tammy is thinking about what shelving they need in their new space that will be designated as bookroom space -Tammy will be spending time taking inventory of their resources

Greensview -Angie will set up space, continue with her inventory and leveling

Angi -Inventory -physical space set up and cleaned out

40,000 to spend on the bookroom initiative $12,000 will go back to the buildings ($2,000 each building; $4,000 for Barrington)

$28,000 left over $4,000 per building guaranteed; $8,000 for Barrington $4,000 left over for needs - we will assess as a group how to spend the $4,000