Meeting+Notes+12-15-09

Meeting 2-22-10 Burbank Library 12:30 - 4:00

Agenda: · Welcome Paula Martens!!!!! · Bookroom updates - K&J will send email reminder to take updated pictures of your bookroom to send to us. - K&J will contact Carol for a Reading A-Z subscription for Paula - Last Day to Purchase (Apr 23) - If you need money to be carried over to next year, send K&J an email with how much to be carried over and we will bring that to Dr. Binkley - Wickliffe shared crates of books organized by writing traits · Budget Recommendations · Choice Literacy Subscriptions - yes for all · Update on helpful sales reps - Greg Shannon from Perfection Learning - Greensview · Determine Reading Levels Correlation Chart/Create UA’s Reading Levels Correlation Chart -Look through packet of reading correlation charts · IntelliScanner Update – questions? · The Book Principal resource · When are we swapping books? Tremont Book Sale - end of May · 3:00-4:00 Teacher Created Materials – Reader’s Theater
 * 1) Coordinators - advocate for $1000 stipend per person
 * 2) Money per building - Divide pot in half for teachers and bookrooms (if multiple copies are to be bought, that would be bookroom purchase, not teacher purchase). (possibility of P.O.s going through bookroom coordinators)
 * Next Meeting - Monday, May 10th from 12:30 - 4pm at Burbank**
 * - Discuss Reading Level Correlation Charts/Create UA's Reading Levels Correlation Chart**
 * - Book Swap**
 * -Discussion of some talking points/blurb for staff about some bookroom parameters (philosophy of leveling systems, check out procedures, inventory, expectations of next year, where are we headed)**


 * Monday, May 10th from 12:30 - 4pm at Burbank**


 * - Discuss Reading Level Correlation Charts/Create UA's Reading Levels Correlation Chart**
 * Change first column to be called "UA Grade Level Band"
 * F&P Column - delete (*Transitional Level) and all in parenthesis
 * Make a footnote concerning books identified as leveled 30-34, to err on the side of caution and level on the lower side.
 * Take out entire column "Early Intervention Levels"
 * Take out all Rigby columns
 * Copy chart on 11x17 paper, several copies for each bookroom
 * Make chart on 8 1/2 x 11 paper for teachers, possibly a bookmark


 * - Bookroom Coordinators Summer Meeting Date**
 * possibly August 12 in the morning

- **Next year's Bookroom possibilities**
 * Grammar picture book resources
 * Health & Wellness resources from Jodi Palmer
 * possibly Complex Thinking resources
 * Professional Resources for //Balanced Literacy Framework//
 * possibly Math picture books that align to Everyday Math and DMA


 * - Building Bookroom Updates:**
 * Windermere: lots of purchasing of NF titles, teachers are beginning to use bookroom, teachers enjoyed having some say in the purchasing of book, Greg Shannon was very helpful with the shift, Steve gave each grade level a certain amount of money
 * Wickliffe:The **primary book room** money was spent on leveled texts to add to the book room. The **intermediate book room** money was spent on a variety of materials, listed below. **__Intermediate Book Room__** : Mentor Text Crates (Jeff Stevenson, media specialist used a large portion of library money to buy picture book mentor texts. Book room money was used to supplement with a few titles) Mentor Text Crates: (with each crate is also a binder with suggested activities pulled from a variety of writing sources) Word Choice, Openings, Closings, Supporting Details, Wordless Picture Books, Novels in Verse, Books Written as Letters or containing letters, Picture Books about Words, Multiple copies of Chapter Books, **__Summer Plans:__** 1. organize, label and inventory all books in primary book room (teachers lounge) and nonfiction bookroom (room 212) 2. organize books in intermediate bookroom, intermediate books are barcoded and inventoried as part of library system 3. have handout or something to put in teachers' mailboxes at the beginning of school to share information, Chris gave the principal's money to Tammy to use for the bookroom.
 * Barrington: Finally has a space! Intermediate books have been unloaded and leveled, primary books are being brought down to the space at the end of the year, excitement and nervousness, working with IntelliScanner, have lots of professional books, ordered step ladder & bulletin boards, Greg Shannon coming, Pam used principal's money to bookroom
 * Tremont: 2 u-shaped areas in aides room. Intermediate all inventoried and organized, all fiction is organized by level, NF is organized by content area, Houghton-Mifflin Leveled Readers, printed bibliographies. Primary side: Kdg lacking beginning reading levels, ordered multiple copies of same title so teachers could store in their room and still had some in bookroom, ordered 2 wooden big-book storage units (each holds 80 books), love Reader's Theater, ordered Lucy Calkins picture books as mentor texts for writing, Tom gave classroom teachers $100 each
 * Greensview: Jason gave principals money to Angie for the bookroom


 * - Discussion of some talking points/blurb for staff about some bookroom parameters (philosophy of leveling systems, check out procedures, inventory, expectations of next year, where are we headed)**


 * - Book Swap**

Welcome/Introductions
 * 8-12-10**

Review of Bookroom Responsibilities
 * study best practices regarding bookroom organizational structures
 * assist in inventorying, leveling and organizing books/resources in current bookroom(s)
 * assist in purchasing, leveling, and shelving new books and materials
 * assist in developing a plan for sustaining the bookroom(s)

Bookroom Money
 * Each building will have a total of $5,000 ($10,000 for Barrington) to spend on the bookroom for the 2010-2011 school year
 * Question: Money for principals/building needs?
 * Bookroom coordinators and teacher leaders were in agreement that bookroom monies for this year would be used for books, supplies, materials, etc. that are needed to continue to upgrade bookrooms
 * Bookroom coordinators will look at their inventory and see where there still are holes for levels, fiction, nonfiction, etc. and then work with grade level teams to help select books to be purchased for bookrooms
 * Funds for bookrooms this year were reduced due to budget constraints and so all of the funding will be needed to support bookroom needs
 * Totals for each building for the 2010-2011 school year are:
 * Barrington Total $14,300 (last year's remaining funds=$4,000; this year's funds=$9,900)
 * Greensview Total $5,338 (last year's remaining funds=$338; this year's funds=$5,000)
 * Tremont Total $5,071 (last year's remaining funds=$71; this year's funds=$5,000)
 * Wickliffe Total $5,270 (last year's remaining funds=$270; this year's funds=$5,000)
 * Windermere Total $6,280 (last year's remaining funds=$1,280; this year's funds=$5,000)

Parameters for spending (not inclusive)
 * baskets
 * supplies
 * furniture
 * sets of 6-12 books (if grade levels are departmentalizing, this parameter may need to be adjusted)
 * white boards
 * stickers
 * labels
 * big books, magazines, audio books, audio devices

Budget for year - process for filling out requisitions
 * See example
 * contact Cindy Teaff with any questions

Time for sharing bookroom resources
 * bookroom coordinators will work with their building principals and literacy coordinators to structure times to share resources and materials available in the bookroom

Peggy and Lisa (9:30-10:30)
 * Peggy and Lisa shared needs that their students have and how work in the bookrooms could help them prepare for their work beyond school; learning about the world of work is something that these young people must be taught; students need skills broken down in a real setting to learn what working in the real world is all about
 * A job coach has been hired (Matt Wion) and he will come to any bookroom that has an interest in having high school workers; Matt is in charge of making sure that all runs smoothly
 * they have mapped out 2 days (afternoon 1:00-2:45) per week that students would be available
 * Contacts include
 * Peggy Moore - (coordinator) pmoore@uaschools.org
 * Lisa Palm - (Intervention Specialist) lpalm@uaschools.org
 * Matt Wion - (Job Coach) mwion@uaschools.org

Steps
 * contact Peggy Moore at pmoore@uaschools.org if you are interested in setting up a time with Matt to organize so
 * once there is a plan for work, Peggy will contact the building principal to explain process and ask permission for the service to be performed at the building level

Talking Points for Bookroom
 * reminder to share and use the UA Leveling Chart
 * Julie and Kate will make copies of the UA Leveling Chart for each teacher and send them to the bookroom coordinators
 * check in and check out procedures (Angie is going to try and make a poster for procedures for checkin/checkout on the computer and she will share what she comes up with)
 * inventory - Annette is willing to help anyone who needs it with their Intelliscanner
 * 6-12 copies per book vs. class sets (we are adhering to the idea that the bookroom is storing 6-12 copies of each book title; for example, in intermediate grades, departmentalization, kindergarten - sometimes more copies are needed; more copies may be stored if the intent would be for book clubs and/or guided work and NOT whole class book studies on a continual basis